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The Australian Society of Horticultural Science

  1. Name
    The name of the Society shall be the Australian Society of Horticultural Science (AuSHS).

  2. Objects
    The objects of the Society shall be:
    • to advance the application of scientific principles and practices into horticulture
    • to promote the profession of Horticultural Science
    • to introduce and implement codes of management and ethics for the profession
    • to provide scientific and technical advice to government and industry organizations engaged in regulating horticultural trade
    • to foster communication with the International Society for Horticultural Science, the Australian Institute of Agricultural Science, and other kindred societies both national and international
    • to take such steps as may be deemed necessary to further the objects of the Society.

  3. Membership
    • Membership of the Society shall be open to any person, institution or company whose interests comply with the objects of the Society.
    • The secretary shall keep and maintain a register of members in which shall be entered the full name, address and date of entry of the name of each member and the register shall be available for inspection and copying by members on request.
    • Classes of membership available are:

      • Active - Any person actively engaged in horticulture is eligible to apply for Active membership. Privileges of Active membership include the right to vote and hold elective office, to serve on committees and to receive other privileges as decided by the Management Committee
      • Student - Any student enrolled in an accredited university or college may apply. The application and annual membership renewal of Student members must be certified by their Head of Department or equivalent. A Student member has all the privileges of an Active member except that of eligibility to hold elective office on the management committee
      • Company - Any business firm, organisation or individual contributing to the support of the Society's objects may apply. A Company member shall designate one official representative to enjoy the privileges of Active membership
      • Affiliate - Any research, development, extension, or educational institution, or other societies concerned with activities related to the objects of the Society or who wish to receive Society publications may apply
      • Honorary - Any deserving individual who, in the opinion of the Management Committee, has made a major contribution to horticultural science in its widest sense may be nominated and elected as an Honorary member. An Honorary member has all the privileges of an Active member except that of eligibility to hold elective office.

    • All applications for membership shall be in writing to the Secretary, are required to be proposed by an existing member of the Society and accompanied by the appropriate fee. The names of applicants and their proposers will be circulated to the Membership committee and published in the Society's newsletter. Provided no objections are received by the Management Committee within 14 days of publication applicants will then be notified of their acceptance as members.
    • The fees shall be recommended by the Management Committee and approved by a General Meeting.
    • The right to hold office in the Society and to vote at any meeting of the Society shall be restricted to financial members of the Society.
    • The Management Committee reserves the right to withhold or suspend membership Pursuant to the rules of the Society.

  4. Fees
    • The funds of the society shall be derived from entrance fees, annual subscriptions, donations, and such other source as the Management Committee determines.
    • The subscription fee shall be that sum or sums for any one year as the Society shall declare to be payable by its members for the conduct of its activities.

  5. Management
    The Society shall be managed by a Management Committee (herein referred to as the Committee) which shall be elected at an Annual General Meeting and shall hold office for two years, provided that all Committee members shall retain their offices until their respective successors are elected. Any decisions of the Committee may be reversed by any General Meeting of the Society.

  6. Constitution of Committee
    The Committee shall consist of the President, Vice-President, the Secretary/Treasurer and at least four other Committee members. All members of the Committee shall be financial members of the Society. The Management Committee may request representation from Sub-Committees.

  7. Terms of Office
    Retiring members of the Committee shall be eligible for re-election, except that no member shall be entitled to hold office for more than two consecutive terms.

  8. Elections
    Nominations for elections to the Committee shall be in writing or from the floor of the Annual General Meeting.

  9. Vacancies
    Should any office of the Committee become vacant for any reason other than the effluxion of time, the Committee shall appoint an eligible member of the Society to fill the office for the remainder of the term for which the Committee was elected.

  10. Committee Meetings
    A meeting of the Committee may be called at any time by order of the President or on request of two other members of the Committee. A quorum shall consist of three. In the event of an equal vote, the President shall have a casting vote in addition to his own vote.

  11. Sub-Committees
    The Management Committee may appoint Sub-Committees as may be seen necessary for the orderly conduct of its business. Each Sub-Committee may be appointed for a prescribed period and shall be responsible to the national Management Committee for all matters delegated to it. The national Management Committee shall maintain responsibility for all other matters.

  12. Branches
    Branches of the Society may be formed with the approval of the Management Committee.

  13. General Meetings
    • An Annual General Meeting of the Society shall be held which may be in conjunction with any national conference convened by the Management Committee. The business of such meeting shall include:

      • The presentation by the Committee of the Annual Report and an Audited Statement of Accounts on the affairs of the Society;
      • The election of the Committee every second year;
      • The appointment of an Honorary Auditor or auditors for the ensuing Year;
      • The declaration of the Society Subscription Fee for the ensuing year;
      • The election of a member or members to represent the Society to kindred national and international bodies.

    • Ordinary General Meetings shall be held as determined by the Committee
    • Extraordinary General Meetings shall be held on the written request of ten financial members to the Secretary/Treasurer subject to sufficient notice being given (Item 14).

  14. Notice of Meetings
    Notice of the holding of each General Meeting specifying the date, place and time of commencement and nature of the business to be transacted shall be issued in writing to each financial member of the Society not less than 21 days before the meeting.

  15. Quorum
    A quorum at a General Meeting shall consist of ten financial members.

  16. Chairman
    The President shall be the Chairman of all meetings. The Vice-President shall act as Chairman in the absence of the President. In the absence of both, the members shall elect a member to preside as Chairman.

  17. Bank Act
    • All the moneys of the Society received by the Secretary/Treasurer shall be paid into the account in the Bank or Banks for the time being of the Society. The account shall be kept in the name of the Society and all cheques and withdrawal forms thereon shall be signed by the Secretary/Treasurer and one other member who shall be specified by the Committee.
    • Once at least in every year, the accounts of the Society shall be audited by one or more Honorary Auditors appointed by the Society at the Annual General Meeting. A member of the Committee shall not be eligible for appointment as auditor.
    • The assets and income of the Society shall be applied solely in furtherance of its above mentioned objectives and no portion shall be distributed directly or indirectly to the members of the organisation except as bona fide compensation for services rendered or expenses incurred on behalf of the Society.
    • In the event of the Society being dissolved, the amount which remains after such dissolution and the satisfaction of all debts and liabilities shall be paid and applied by the Committee in accordance with their powers to any fund, institution or authority which is a non-profit organisation and which is exempt from income tax under Section 23 of the Income Tax Assessment Act.

  18. Alteration of the By-Laws
    • The rules and statement of purpose of the Society shall not be altered except in accordance with the act.
    • Subject to the conditions herein provided, the Society may from time to time repeal, alter or add to these By-Laws by resolution at any General Meeting. Written notice of motion signed by at least two financial members of the Society shall be in the hands of the Secretary/Treasurer at least 60 days before the General Meeting at which the proposed repealing alteration or addition is to be submitted. The Secretary/Treasurer shall include such notice of motion in the notice calling the meeting.

  19. Seal
    • The Common Seal of the Society shall be kept in the custody of the Secretary.
    • The Common Seal shall not be affixed to any instrument except by the authority of the Management Committee and that the affixing of the Common Seal shall be attested by the signatures either of two members of the Management Committee or of one member of the Management Committee and the Public Officer of the Society.

  20. Custody of Records
    • Except as otherwise provided in the Rules, the Secretary shall keep in his or her custody or under his or her control all books, documents and securities of the Society.
    • All accounts, books, documents and securities of the Society shall be available for inspection and copying by any member of the Society upon request.

 

By-laws of the Australian Society of Horticultural Science as amended at the 4th AGM (Wentworth, NSW, 29 July 1994) and at the 5th AGM (Brisbane, Qld, 8 August 1996).
     
    
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